Hull City Council (the council) is responsible for handling your personal information.
The Guildhall
Alfred Gelder Street
Hull
HU1 2AB
We are registered with the Information Commissioner's Office (ICO) and follow UK Data Protection laws to keep your information safe.
Why we collect your information
To process your application for a Healthy Holidays Hull place when you submit your details through the booking system.
The types of information we collect
For you or your child -
- Name, postcode and date of birth
- School attended
- Medical, such as allergies and other essential details
- SEND/Disability
- Behavioural
- Eligibility for benefits, such as Free School Meals
- Bank details, if you pay for sessions
- Photo consent
- Emergency contact details
- Gender and ethnicity
Why we collect and hold your information
To deliver an effective holiday activity programme that meets the Department for Education (DfE) requirements.
We need it to -
- Keep you informed about relevant programme information
- Book your child on a session
- Confirm that your child is eligible for the programme
- Make sure your child's needs are met and that they are safeguarded during any session
- Gather feedback to know how effective the sessions are and improve future services
Sharing your personal data
Who we may share it with
- Eequ.org, the provider of the Healthy Holidays Hull booking system, who act as our Data Processor
- Activity providers that deliver the sessions, managed by Hull City Council
- The DfE, only statistical information that cannot identify a person
Who we will not share it with
- External organisations. Note: Unless you have given explicit consent or we are permitted to do so by law
- Third parties for unrelated purposes
The lawful basis to process your data
- GDPR Article 6(1)(e). To carry out our public duties
- GDPR Article 9(2)(b). To comply with the law
For any optional information you choose to give us -
- GDPR Article 6(1)(a). Your consent
- GDPR Article 9(2)(a). Your explicit consent
How long we will keep your personal information
- No longer than 12 months, in line with funding arrangements.
Your rights under UK GDPR
For your data, you have the right to -
- Know how we use it
- Access it
- Correct it if it is not accurate
- Ask us to delete it
- Restrict how we use it
- Get a copy of it in a portable format
- Object to how we use it
- Challenge automated decisions made about you
Please note - Not all rights are absolute, and some will only apply in certain circumstances.
You do not have to pay to exercise these rights. If you make a request, we will respond within one month.
Contact us
To make a request or withdraw your consent, email healthyholidayshull@hullcc.gov.uk
If you believe we have not handled your data properly, contact our Data Protection Officer, email information.governance@hullcc.gov.uk
You can also report concerns to the ICO - https://ico.org.uk/
